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Job offer acceptance email ready to send

Say yes in writing, confirm the start date and the pay as the offer states them, and ask what they need from you. Three tones: warm, formal and short.

Weighing more than one offer? Compare them year by year. Before you reply, plan and practice the ask.

The facts

Privacy: the email is written in your browser. Nothing you type leaves it. The boxes stay saved in this browser until you clear them.

Your email

Warm tone

Fill in what you can and press "Write my email". You get a subject line and the email, in three tones. Anything you leave empty shows as a [bracket] to fill in.

Before you sendReply in the same thread as the offer. If the offer asks you to sign a letter or accept in an online portal, do that too: this email does not replace it.

How to write it

1

Say yes in the first line

Thank them and accept straight away. No build-up.

2

Confirm the facts

The start date, and the pay as the offer states it, so both sides have the same thing in writing.

3

Ask for the next step

What they need from you: a signed letter, forms, documents. Then stop.

Two example emails

Both are made up, with made-up names, and written by the tool above. Yours should use your own facts.

Warm, made up
Their first name: Anita · Your name: Sam · Job title: Data analyst · Company: Northline · The start date you agreed: Monday 3 November · One thing you look forward to: working on the new sales dashboard with your team
Subject: Accepting the data analyst offer: SamHi Anita, Thank you for the offer. I am happy to accept the data analyst role at Northline, and I am looking forward to working on the new sales dashboard with your team. To confirm, I will start on Monday 3 November. Please tell me if you need anything else from me before then, such as signed papers or forms. Thanks again, Sam
Short, made up
Their first name: Marco · Your name: Lea · Job title: Staff nurse · The start date you agreed: 1 December · Anything to confirm: the time and place for the first day
Subject: Yes to the staff nurse offerHi Marco, Thank you, I accept the offer for the staff nurse role. I will start on 1 December. What do you need from me before then? Also, could you confirm the time and place for the first day? Best, Lea

Mistakes to avoid

Accepting before the offer is in writing

Your email then confirms terms you have not seen. Ask when the written offer will come, and accept after it does.

A new ask inside the yes

An acceptance that also asks for more pay is not a clear yes. Ask first, accept after.

Leaving other companies waiting

Once you accept, tell the others you are withdrawing. It is polite, and they may hire you one day.

Questions people ask

How do I accept a job offer by email?

Reply to the email that carried the offer, in the same thread. Say yes in the first line, confirm the start date and the pay as the offer states them, ask what they need from you, and thank them. Five or six lines is enough.

Should I accept before I get the offer in writing?

You can say on the call that you are happy to accept, but wait for the written offer before you send the formal yes, so your email can match it. If you only have a call so far, ask when the written offer will come.

Is my email enough, or do I also need to sign something?

Follow what the offer says. Many offers ask you to sign the letter or to accept in an online portal, and your email does not replace that step. Do both, and keep a copy of what you signed.

Should I mention the salary in the acceptance email?

Repeat it only as the offer states it, so both sides have the same number in writing. Do not bring a new ask into an acceptance. If you want more, send the counter offer email first and accept after.

How soon should I reply to accept a job offer?

By the date the offer gives. If you are sure, a reply within a day or two lets the company stop interviewing and plan your first week. If you need longer, ask for a few more days with a clear date instead of going quiet.

What should I do after I accept?

Tell the other companies you are talking to that you are withdrawing, in a short and kind note. Keep a copy of what you signed. Then give notice where you work now, the way your contract says, and check that your last day fits the start date you confirmed.

Does this page store what I type?

Only in this browser: the boxes are saved here so a reload keeps your email, and "Clear the boxes" deletes them. The email is written in your browser, and nothing you type is sent to our server. Copy it into your own email and send it from there.

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